IUPUI Policies and Procedures

IUPUI Faculty Handbook and Guide for Faculty

If you want to know when IUPUI was founded then the IUPUI faculty handbook is the place to find it. You can also get the lay of the land on the administrative structure of the university as well as details about Faculty Council at IUPUI and how our council works with IU Bloomington.

This guide is a treasure trove of information that is worth reading. If full-time, then you will want to see the most up-to-date information on promotion and tenure. You will find that plus: salary information, teaching load, and reappointment recommendations.

Student Policies/Handbook

As a faculty member you should make yourself aware of student policies and procedures. In fact, you will probably need these in your wheelhouse for regular use. Student policies can be found on the  Division of Student Affairs website. Here you will find finance information from the Office of the Bursar. You will be surprised how many students will ask you about money. Must we know it? No. But it is great to be able to point students in the right direction. The Office of the Registrar also shares links on this page for students to find the academic calendar, course policies, eDrop-add, grade change policies, and more.

IUPUI Policies

  • FERPA - Student Privacy

    FERPA – Student Privacy

    You get a call from a student’s parent. They want to know how their daughter is doing in your class. Do you tell them? The answer to that is “no,” because of FERPA Laws, The Family Educational Rights and Privacy Act. You cannot discuss their progress without signed permission from the students. That’s why you need to give this two page guide a look. 

  • Academic Calendar

    Academic Calendar

    Everyone wants to know when things start and stop. You can find the Academic Calendar on the Registrar’s website. The information there covers not only the current semester but looks forward to 2020. You will also find your final exam schedule there. University policy prohibits more than two final exams be given on a particular day. This can be problematic if faculty fail to schedule during the time allotted by the Registrar. Please follow the stated time and date for your class. The format is easy to read and you can look up your final exam time and put it on your schedule for the first day of class. That way there are no surprises.

  • Attendance


    We know from Gateway faculty research that we can predict with significance which students will get a D, F, or (W) withdraw from the course by the third week of class.  How do we know? We based this on whether a student came to class and had one graded assignment completed. So if you do not take attendance, how will you know who is engaged and who is not? By taking attendance and looking at this graded assignment, you will know who needs your attention the most. Sometimes it is only an email or conversation after class that puts the student back on track.

  • Faculty-Student Relationships

    Faculty-Student Relationships

    You may think you know everything about this topic, but you may be surprised. An improper relationship has everything to do with power. It is your responsibility as a faculty member to know the boundaries set out by the university. Under the Code of Academic Ethics, you’ll find this policy, along with Relations with Colleagues, Scholarship, Teaching , Relation to the Community, and the University.

  • Religious Holidays

    Religious Holidays

    You can find the list of holidays on the Registrar’s website. What you need to know is that students observe many different religious holidays, many that are not Americanized. The university supports students’ rights to observe their religious holidays and allows for accommodations. Students need to fill out a request form in writing, by the end of the second week of the semester. No penalty can be assessed if students follow the proper procedures in making their requests.

  • Final Exam Policy

    Final Exam Policy

    Consult the final exam schedule listed on the Registrar’s website before you being your syllabus. Exam times are set for you by the university and you are asked not to deviate from this schedule. This schedule prevents students from having more than two exams on any one day. If you find that your students are asking for a change of time for their exam, you may want to reach out to the other professor and make sure they are following the guidelines. Beware of the student who wants to make their own schedule and asks for exemptions or different dates to accommodate their own personal schedules. The easiest way to prevent issues is to follow the Registrar’s dates for your class.

  • Copyright Regulations and Course Materials

    Copyright Regulations and Course Materials

    The best information on IU copyright can be found on the Protect IU website. The University Library maintains a robust site on the U.S. Copyright Act and how it interfaces with IU’s own policies. The library’s page includes a link to the IU’s Copyright Resource Guide.

IUPUI Procedures

  • Textbooks


    Do you have to order from Barnes and Noble? Can I use an e-text if I want? Who can tell me about Courseload, an Indiana University e-text platform? Which person in my department is the best person to talk to about this? These are all good questions, but the answers cannot be found in one place.

    So, let’s attempt to answer them one by one. Using the campus bookstore: there is an expectation that you place your order with Barnes & Noble’s first, but that is not to say that students will not find their texts on Ebay, Chegg, Amazon, or a host of others. The price is the driving force behind our students’ decisions, so keep that in mind as you make your decisions. For some of you, the decision has already been made for you by your Course Coordinator or department chair.

    If you are thinking about an e-text then you should think about using IU eTexts. Indiana University has a contract with a number of publishers directly, so that you can order your e-text through them at a substantial reduction. The best part of IU eTexts is that when the student registers for class, a book fee is assessed and the book is available to them in Canvas on the first day of class. Check out the Courseload link for more information.

    Unsure what your options are as a new faculty member? Faculty Enlight is the program you can use to submit your book orders for upcoming semesters. 

  • Office Hours

    Office Hours

    The typical rule of thumb is one hour of time for office hours per three credit class. Saying that, some departments have their own guidelines, so be sure to check with your Gateway Coordinator or department chair.

  • Class Cancellation

    Class Cancellation

    If you know that you cannot make class and do not have someone stepping in for you, let your students know as soon as possible through Canvas. Let them know early in the day if at all possible because so many of our students drive an hour or more to get to IUPUI. Arrange for students to make good use of their time by providing an alternate assignment via our learning management system.

    Also make sure you contact your department, so that they can post a sign.

  • Campus Closure

    Campus Closure

    You can always find the most up-to-date information on campus closings on The Protect IU site, but before you will even think to look it up, your phone should ding with a text or email message. If you have signed up for IU Notify, the university will let you know about closings as soon as they are announced. Remember though that even if classes are cancelled students have the capability of continuing their work through Canvas. So be sure that you let them know what is expected of them while the campus is closed. Virtually we are still in session!

What to Do in an Emergency

  • Indiana University Emergency Management and Continuity (IUEMC):

    Indiana University Emergency Management and Continuity (IUEMC):

    If you want to know what to do in an active shooter situation then this is the office that handles it. What if there is a tornado warning while you are in class? Their office sends out the guidelines of where to go in each building on campus. What if you have a very disruptive student and you need the police to come and remove her? This is the office for that as well.

    Every emergency situation or possible disaster is handled by IUEMC.

  • Classroom Security and Safety

    Classroom Security and Safety

    If you have a disruptive student who does not respond to your request for order, then you can call campus police to have that student removed.  Certainly if a student becomes violent, then that is the course of action to take.  Call:  317-274-7911.

    The Protect IU (IU Emergency Management and Continuity Team) have a wonderful website that can give you guidance on all kinds of situations from Tornadoes and what to do with your class to what your responsibilities are in response to student sexual assault.  With the passing of the Jeanne Clery Act it is a federal law to disclose information about crime on campus, in or on off-campus buildings. As a faculty member you need to take this responsibility seriously.

    Example:  A student tells you that he/she was raped in high school.  Do you have the responsibility to report this to the Office of Student Conduct?

    Answer:  YES.  If you are made aware of such a crime then it is your responsibility to report so that this office can reach out to the student to provide services such as counseling.  Faculty often think that if it isn’t directly related to their class that they do not have an obligation.  YOU DO.

    Other topics covered at the website protect.iu.edu include:

    • building and facility safety
    • annual security reports
    • personal preparedness – Active Shooter training
    • IU Notify – a service that keeps you updated on what is happening on our campus
    • closures
    • crime alerts
    • online safety. 

    There are too many topics to mention but every faculty member should take the time to look at the site to make yourself familiar with where to go when you have any kind of incident where you need help.